RESPONSIBILITIES

While this new team member will be responsible for critical routine administrative tasks, the ideal candidate will also bring their own creativity and energy to help solve problems, collaborate on projects, and propose new solutions

Oversee and support all administrative duties for Razom Advocacy and ensure that the office and team are operating smoothly.

Manage office supplies, replenishing them as needed, and handle bills and other financial records for the team

Manage relationships with outside vendors (including price negotiations) for service contracts, events, and other advocacy-related projects

Assist with internal and external events hosted by Razom in DC, including coordinating with implementing team and assisting with preparatory and day-of logistics and tasks including: 

Booking in-house and external event venue

Coordinating with staff and volunteers

Sourcing & managing third-party vendors as needed

Reviewing and approving BEOs

Run-of-show, floorplans, and other logistics-related tasks

Ensuring all events run smoothly

Take minutes for program meetings, managing team records

Provide administrative support for the Advocacy team, including scheduling meetings, maintaining calendars, arranging travel, doing research, and creating reports.

Perform receptionist duties: greet visitors, answer and direct phone calls and emails, draft emails and other correspondence.

Receive and sort incoming mail/deliveries and manage outgoing mail.

Maintain team calendar, schedule staff meetings, and coordinate miscellaneous  team events

Other duties as relevant to administrative functioning as assigned